UC 263 
.MB 
Copy 1 



OTES 
ON SUPPLY 



BY 



CAPTAIN FRANK MOORMAN 

COAST ARTILLERY CORPS 




Fort LcarcBwotth, Kansas: 

1917 



NOTES 
ON SUPPLY 



BY 



CAPTAIN FRANK MOORMAN 

COAST ARTILLERY CORPS 




Fort Leavenworth, Kansas: 

arm? Serbicc Schools JPregg 



1917 






Contents 

000. General Notes. 

100. Supply of Personal Needs. 

200. Supply of a Troop, Battery or Company. 



0. -•f •• 

AUG 23 1918 



000. General Notes 

010. Object of These Notes. 

020. Method of Ayrangemeyit. 

030. Advice to Netvly-Commissioned Officers. 

000. General Notes 

The system of supply of the military forces of 
the United States is now in a state of change. Much 
of the old "red tape" and difficult routine is being 
eliminated and in its place there is being established 
a business-like method of getting supplies to troops 
when and where needed. 

The supply departments are making a real ef- 
fort to do their part. If they are to be successful 
the intelligent cooperation of line officers must be se- 
cured. 

As must always be the case when extensive 
changes are made in a great system, misunderstand- 
ings and mistakes will occur. A determined effort 
on the part of officers of the line to comply with all 
instructions and regulations, even those for which 
they see no need, will reduce these difficulties to a 
minimum. ■> ^ ^^ 

The supply officers must arrange for many con- 
tingencies. In order that the supply system may 
be general and not degenerate into a mass of regula- 
tions for special cases, certain requirements, the ne- 
cessity for which is not at first apparent, are neces- 
sary. Rules of procedure are now being made as 
few and simple as possible. 

010. Object of These Notes 

Regulations for the procurement, care, use, dis- 
position, etc., of public property are published in a 
number of manuals, orders, blank forms, etc. Many 
changes in the regulations, as originally published, 
3 



have been made. The changes appear in various 
forms. 

Inconvenient and cumbersome as these regu- 
lations may now appear, they are the necessary re- 
sult of changes which mark a material advance in 
our system of supply. 

An effort is here made to aid the newly-commis- 
sioned ol!icer to find the latest instructions covering 
the various cases that may arise before he has had 
time to make an exhaustive study of the regulations. 

020. Method of Arrangement 

These notes are arranged in paragraphs, num- 
bered according to "Melvil Dewey's Decimal Classi- 
fication." The arrangement of numbers has been 
made to fit the subject under treatment. This as- 
signment is entirely different from that made by 
Dewey. Faults should therefore be charged to the 
writer and not be permitted to discredit an admira- 
ble system. 

030. Advice to Newly-Commissioned Officers 

In handling government property, and studying 
the regulations therefor, be careful, accurate, hon- 
est and charitable. 

When you receive property, a careful check 
will show you exactly what you get and will enable 
you to discover any shortage at once. If you re- 
ceipt for property and then discover a shortage the 
responsibility is yours. If you delay in reporting a 
shortage, you weaken your case. 

To see that property is used, cared for and dis- 
posed of according to regulations is your duty as an 
officer. 

Care in the preparation of invoices, reports, 
etc., will save you and others much unnecessary cor- 



respondence and will soon give papers bearing your 
signature additional weight. 

Lack of accuracy indicates a lack of care and 
will soon give an officer a reputation for careless- 
ness very difficult to overcome. 

Honesty is one of the essential characteristics 
of an officer and a gentleman. Unlawful use of 
public property for private purposes is dishonest. 

You will doubtless soon discover that many of 
the regulations are childishly foolish and designed 
only to inconvenience you. Be charitable and keep 
the discovery to yourself until you can suggest an 
improvement. 

The following procedure is recommended: 
When you have discovered one of those "clearly 
imbecile" provisions of law or regulations write a 
letter to The Adjutant General of the Army. Briefly 
state your objection in such a manner as to show 
the weakness or undesirability you have discovered. 
Follow this by a copy of the law or regulation you 
propose to substitute. Add such argument as you 
think proper. 

Having compiled your letter to your own satis- 
faction, keep it before you and read it over from 
time to time. Study the effect of your proposed 
amendment on various transactions as they occur. 

At the end of about three months if you are 
still satisfied with your letter, show it to one or more 
of your friends and older officers and talk the whole 
matter over with them. 

. If you still think you are right, forward your 
letter or a revision of it through military channels 
and await a reply. 

After all this has been done you will still have 
plenty of time to expose your superior knowledge in 
general conversation. 



— 6— 

Loyalty to your government and pride in the 
service forbid the offering of criticism that can 
serve no good purpose. 

100. Supply of Personal Needs 

110. Personal Subsistence. 

120. Personal Clothing. 

130. Personal Arms and Equipment. 

140. Horse and Horse Equiptnent. 

150. Personal Baggage. 

160. Pr-ofessional Books. 

170. Records and Reports (omitted). 

180. Quarters, Fuel and Light. 

100. Supply of Personal Needs 

With a few exceptions an officer is required to 
provide for all his own personal needs. 

The prescribed clothing and equipment is sub- 
ject to inspection at any time. 

It is an officer's duty to be fully equipped and to 
keep his clothing and equipment in good serviceable 
condition. 

It is especially important that he be prepared to 
take the field with full equipment at a moment's 
notice. 

110. Personal Subsistence of an Officer 

Ordinarily an officer makes such provision for 
his own subsistence as he may desire. 

Par. 1209, A. R., 1913 (changed by C. A. R. No. 
34), authorizes an officer in the field, during active 
operations to be included by name on the ration re- 
turn of an organization. 

G. O. 52, W. D., 1916, requires that an officer 
who has taken advantage of this privilege shall 
make notation on his pay account of the number of 



— 7— 

rations drawn during the period covered by the pay 
account. 

A. R. 1239 to 1252, including A. R. 1241* 
(added by C. A. R. 12), govern sales to officers and 
others. 

120. Personal Clothing of an Officer 

Full details as to uniforms required and occa- 
sions on which worn are found in the Uniform 
Regulations, 1914. 

For use in the field, shoes, stockings, under 
clothing, hats and gloves may be purchased to ad- 
vantage from the quartermaster for cash. 

Service uniforms and overcoats may also be 
obtained but will require some alteration. 

G. O. 69, W. D., 1916, modifies the Uniform 
Regulations to the extent that, until further notice 
probationary lieutenants are required to purchase 
only service and dress uniforms, arms, personal and 
horse equipment. 

130. Personal Arms and Equipment of an Offi- 
cer 

Pages 66 and 67, Uniform Regulations, 1914, 
give list of arms and equipments required to be in 
the possession of all officers. 

Blankets, identification tags, shelter tents and 
whistles may be purchased from the post quarter- 
master. 

Bedding and clothing rolls may be purchased 
from the Depot Quartermaster, 26th St. and Gray's 
Ferry Road, Philadelphia, Pa., at prices quoted in 
the annual price list of clothing and equipage (G. O. 
17, W. D., 1916, for F. Y. 1917). 

Note books and pencils may be drawn from the 
post quartermaster on stationery requisition, 



— 8— 

but more satisfactory ones may be 'purchased from 
any good stationery store. Canteens, pouches for 
first aid packets, forks, haversacks and pack car- 
riers, knives, meat cans, pistol belts, pistols, pistol 
holsters, spoons, sabers, saber straps, saber carriers, 
spurs and tin cups may be purchased from the 
Ordnance Department for cash. 

Under the provisions of A. R. 1564 field glasses 
may be purchased from the Signal Corps, For de- 
tailed instructions and description of glasses see 
par. 423, Signal Corps Manual No. 7, 1915. 

Par. 71, page, 34, Uniform Regulations, 1914, 
designates certain officers who will carry despatch 
cases when required and prescribes method of ob- 
taining them. See also G. O. 24, W. D., 1914. 

A. R. 1522 authorizes the issue to officers ser- 
ving with troops of certain arms with appropriate 
equipment and ammunition for use in action and 
target practice. Detailed instructions are given in 
G. 0. 24, W. D., 1914, and paragraphs (p) and (q), 
page 57, Infantry Unit Accountability Equipment 
Manual, as revised to October 25, 1916. 

Note at bottom of page 543, G. O. 39, W. D., 
1915, says in part: "The tentage, fuel and mineral 
oil required by officers form a part of the equipment 
of the organization with which they serve ; other ar- 
ticles of their quartermaster field equipment are 
sold, but not issued, to them." 

140. Horses and Horse Equipments of Officers 

Officers below the grade of major required to be 
mounted are paid for providing their own mounts. 

A. R. 1272 gives list of officers required to be 
mounted. 

A. R. 1273 and 1274 give instruction for draw- 
ing additional pay. 



— y— 

G. 0. 16, W. D., 1915, requires annual inspec- 
tion of private mounts by commanding officers. 

A. R. 1080 (changed by C. A. R. No. 21) pro- 
vides for issue of forage to authorized private 
mounts. 

A. R. 1081 forbids use of public mounts by an 
officer while he draws forage for his own except in 
certain cases. 

A. R. 1082 authorizes sale of forage to dis- 
mounted officers owning mounts. 

A. R. 1083 (changed by C. A. R. No. 21) forbids 
sale or use for any purpose other than that for 
which issued, of forage issued by the government. 

A. R. 1095 (changed by C. A. R. No. 45) pro- 
vides for sale to mounted officers of authorized 
mounts and repurchase by the government under 
certain conditions. 

A. R. 1096 provides that officers below the 
grade of major required to be mounted who do not 
furnish their own mounts shall be supplied by the 
government. 

A. R. 1097 (changed by C. A. R. No. 9) pro- 
vides for shipment of officers' mounts at time of 
purchase and on change of station of officer. 

A, R. 1100 and G. 0. 13, W. D., 1913, make pro- 
vision for mounts for officers on duty in foreign 
countries. 

A. R. 1520 (changed by C. A. R. No. 1) au- 
thorizes sale to officers of necessary horse equipment 
or its issue to mounted officers below the grade of 
major. Full instructions as to procedure are given. 

Page 56, Infantry Unit Accountability Equip- 
ment Manual, gives list of articles constituting a 
set of horse equipments. 



—10— 

150. Personal Baggage 

A. R. 1135, 1136 (changed by C. A. R. No. 32), 
1187 (changed by C. A. R. No. 13), 1138 (changed 
by C. A. R. No. 16), and 1139 (changed by C. A. R. 
No. 10) cover the transportation of officers' baggage. 
The ''so-called" field allowance indicated in A. R. 
1136 is misleading as this refers only to temporary 
change of station, not in the field. The field allow- 
ance is fixed in the Table of Organization, page 10, 
and in G. O. 8, W. D., 1915. 

The shipment of the temporary change of sta- 
tion allowance of baggage as passenger baggage, 
that is, on the same train on which the officer travels, 
is not authorized. See page 17, Bulletin 31, W. D., 
1913. This allowance is construed as a freight allow- 
ance except in special cases where shipment by ex- 
press is authorized. 

The Comptroller of the Treasury in decision 
dated April 24, 1916, holds that, in case of excess 
baggage, items of special rating, as for instance, an 
automobile, are to be considered as constituting, in 
whole or in part, the excess. 

160. Professional Books 

No particular list of professional books re- 
quired to be owned by an officer is published. 

Bulletin 12, W. D., 1916, gives lists of books 
issued to officers and organizations and may be 
accepted as the recommendation of War Depart- 
ment as to what are the best professional books. 

Certain orders, regulations, and manuals are 
furnished to all officers. 

It is expected that these will be cared for and 
used until replaced by later editions. 

Bulletins are not required to be preserved but 
are published for information of the army. 



—11— 

The Book Department, The Army Service 
Schools, Fort Leavenworth, Kansas, is prepared to 
procure any professional book for officers. 

180. Quarters, Fuel and Light 

A. R. 1024 to 1035 (1028, 1029 and 1035, 
changed by C. A. R. No. 28) govern the allowance 
and assignment of quarters to officers. 

A. R. 1027 requires that an officer arriving at 
a station make immediate written application to 
the commanding officer for quarters. Application 
will be accompanied by a copy of the order under 
which the officer reports. 

A. R. 1036 (changed by C. A. R. No. 28) pro- 
vides for issue of fuel or payment of commutation 
therefor. 

A. R. 1044 (changed by C. A. R. No. 28) fix 
the allowance of rooms and stoves and G. O. 63, W. 
D., 1915, fix the allowance of fuel. 

A. R. 1039, 1040 (changed by C. A. R. No. 41), 
1041 (changed by C. A. R. No. 28), 1042 (changed 
by C. A. R. No. 42), 1043 (changed by C. A. R. 
No. 42), and 1048 are all applicable to the allow- 
ance of quarters to officers. 

A. R. 1050 (changed by C. A. R. No. 41) and 
1057 (changed by C. A. R. No. 28) provide for 
illumination in officers' quarters or tents or payment 
of commutation in proper cases. 

Payment of commutation for quarters in case 
public quarters are not available is covered in A. R. 
1299 to 1307i (1299 and 1300 are changed and 1307^ 
is added by (5. A. R. No. 28 ; 1309 is changed by C. A. 
R. No. 4). 

Many decisions covering special cases in re- 
gard to commutation for quarters, fuel and light 
have been rendered. These may be found in Digest 



—12— 

of Opinions of the Judge Advocate General of the 
Army, 1912, and in War Department bulletins since 
1912. 

200. Supply of a Troop, Battery or 
Company 

210. Snbsisteyice. 

220. Clothing. 

230. Arms and equipment. 

240. Horses and horse equipments (omitted). 

250. Baggage. 

260. Professional books. 

270. Records and reports. 

280. Quarters, fuel and light. 

200. Supply of a Troop, Battery, or Company 

It sometimes happens that an organization is 
poorly supplied through no fault of its commander. 
Usually, however, it may be said that a poorly fed, 
poorly clothed or poorly accoutered organization 
indicates inefficiency at its head. A careful study 
of regulations on the part of responsible officers 
will enable them to do much for the contentment, 
comfort and efficiency of their commands. 

210. Subsistence of a Troop, Battery or Com- 
pany 

For general provisions see A. R. 1195 to 1252. 

A. R. 1202 (changed by C. A. R. No. 8) gives 
definition of a ration. 

A. R. 1209 (changed by C. A. R. No. 34) re- 
quires that ration returns be signed by the organiza- 
tion commander, approved by the commanding offi- 
cer and submitted to the quartermaster for action. 

Men rationed separately are to be borne on the 
ration return of their organization (A. R. 1209, 
changed by C. A. R. No. 34) . 



—13— 

Deductions when a person leaves the organiza- 
tion are required by A. R. 1214. 

G. O. 194, W. D., 1909, give instructions for 
making additions and deductions on morning report. 

Period covered by ration returns are to be pre- 
scribed by the commanding officer. A. R. 1220 
(changed by C. A. R. No. 8) . 

Use of various rations prescribed in A. R. 1202 
(changed by C. A. R. No. 8). 

Components of the various rations are given 
in A. R. 1205 (changed by C. A. R. No. 8). 

Issue of soap, candles, matches, ice, towels, etc., 
is authorized by A. R. 1215 (changed by. C. A. R. 
Nos. 12, 17, 35 and 41). 

Allowances of soap, candles, etc., in the field are 
given on pages 552 and 553, G. 0. 39, W. D., 1915. 

Kitchen, table and mess furniture supplied by 
the quartermaster under A. R. 301 (changed by C. 
A. R. No. 41) to be issued on memorandum receipt 
(A. R. 1252). 

A. R. 1178 requires care in use of such furni- 
ture. Allowances are given in G. 0. 17, W. D., 
1916. 

Instructions for messing and cooking by organi- 
zations are contained in A. R. 296. 

Manual for Army Cooks is required to be kept 
on hand (A. R. 296). 

. In garrison all rations are retained by the quar- 
termaster and articles sold to organizations on 
charge slips (A. R. 1220, changed by C. A. R. 
No. 8). 

' ' In campaign or on the march daily issues are 
to be made (A. R. 1220, changed by C. A. R. No. 8) . 

Selling (except by post exchanges) or bartering 
of supplies purchased or drawn from the quarter- 
master is forbidden (A. R. 1247). 



—14— 

All articles of the ration required by an organi- 
zation are required to be purchased from the quar- 
termaster except when temporarily out of stock 
(A. R. 1220, changed by C. A. R. No. 8). 

When necessary to avoid loss organizations may 
be required to draw certain articles of the ration 
A. R. 1220 (changed by C. A. R. No. 8). 

Use of field cooking equipment in garrison is 
prohibited (A. R. 296). 

Kitchens are required to be under the imme- 
diate supervision of a non-commisioned officer (A. 
R. 297). 

Field allowance of cooking equipment is given 
in Tables of Organization, page 10, G. O. 8, W. D., 
1915, and G. O. 39, W. D., 1915. 

Pars. 284 to 312, Field Service Regulations, 
govern the supply of rations in campaign. 

In this case it is assumed that the commander 
of a fighting unit will find himself fully occupied 
with questions other than those of supply. The 
problem of supply is therefore taken entirely out of 
his hands and placed in those of supply officers. 

The organization commander has only to re- 
ceive his daily allowance of rations and supervise its 
preparation and use. 

G. O. 39, W. D., 1915, page 562, gives list of 
articles constituting a complete field range. 

Instructions for assembling field range No. 1 
in box car are given in Bulletin 25, W. D., 1916. 

Method of subsisting a command traveling by 
rail is given in G. O. 218, W. D., 1909. 

Allowance of fuel for cooking and use in kit- 
chen pits is made in A. R. 1044 (changed by C. A. 
R. No. 28). 



—15— 

220. Clothing for a Troop, Battery or Company 

Allowance for clothing for enlisted men is pub- 
lished in orders from the War Department (A. R. 
1446, changed by C. A. R. No. 6) . G. O. 17, W. D., 
1916 (changed by G. O. 43, W. D., 1916) is the 
latest order of this kind. 

A. R. 1153 requires organization commanders 
whenever called upon to do so to furnish quarter- 
master with statement showing sizes of various 
articles of clothing worn by men of their commands. 
Record of sizes is required by G. O. 48, W. D., 1911. 

Measurements for clothing of various sizes are 
given in G. O. 17, W. D., 1916. 

Procedure when clothing of special size is re- 
quired is prescribed in A. R. 1155 (changed by C. 

A. R. No. 4). 

A. R. 1157 (changed by C. A. R. No. 26) gives 
procedure in obtaining clothing for men of an or- 
ganization. 

Clothing accounts are required by A. R. 1159 
to be kept by organization commander. 

Gratuitous issue of clothing must be recorded, 

A. R. 1159. 

Clothing accounts are settled June 30 and Dec. 

31. A. R. 1160. 

Procedure when balance is found due U. S. at 
settlement. A. R. 1160. 

Procedure when balance is found due the sol- 
dier. A. R. 1163. 

Detailed instructions for keeping clothing ac- 
counts. A. R. 1161. 

Clothing accounts of deserters. A. R. 1164- 

1166. 

Issue of special articles in very cold regions. 

A. R. 1168. 

Gratuitous issue of clothing to replace that de- 



—16— 

stroyed to prevent spread of contagious disease. 
A. R. 1172. 

Gratuitous issue of new clothing for burial of 
deceased soldier. A. R. 1173. 

Special instructions in regard to certain ar- 
ticles of clothing is given in G. 0. 17, W. D., 1916, 
pages 17 to 23. 

Method of fitting shoes, wearing stockings and 
caring for feet. G. O. 26, W. D., 1912. 

Instructions for laundering cotton olive drab 
uniforms. Cir. 59, W. D., 1910. 

Initial allowance for clothing at time soldier en- 
lists governs, notwithstanding subsequent changes, 
page 7, Bulletin 1, W. D., 1913. 

Clothing is property of the United States so 
long as soldier remains in the service but there- 
after it belongs to the soldier. Bulletin 1, W. D., 
1913, page 7. 

Soldier may be required to produce or satisfac- 
torily account for clothing issued to him, at any 
time during his enlistment. Bulletin 20, W. D., 
1912, page 9. 

Disposition of deserters' clothing. G. O. 15, W. 
D., 1915. 

Surplus kit bags and articles to be kept therein. 
G. 0. 3, W. D., 1915. 

Disposition of clothing of dishonorably dis- 
charged soldiers. G. 0. 67, W. D., 1915. 

230. Arms and Equipment of a Troop, Battery 
OR Company 

231. Personal equipment of the soldier. 

232. Troop, battery or company property. 

233. Unit accountability equipment. 

234. Quartermaster's property. 

235. Ordnance property. 

236. Engineer property. 



—17— 

237. Signal Corps propei-ty. 

238. Medical Corps property. 

239. General. 

231. Personal equipment of the soldier. Ar- 
ticles constituting the equipment of individuals are 
listed in G. O. 39, W. D., 1915, pages 544 to 547 
and the various Unit Accountability Equipment 
Manuals. 

Classification of equipment as A, B, and C and 
garrison equipment is prescribed in G. O. 52, W. D., 
1915. 

Record of issues to individuals is prescribed in 
G. O. 6, W. D., 1916. 

232. Troop, battery or company property. In 
addition to the equipment issued to individuals each 
organization requires certain articles for use by 
the organization as such. These are usually dis- 
tributed throughout "the barracks, issued to those 
who are to use them or placed in charge of the sup- 
ply sergeant of the organization. 

233. Unit accountability equipment. In line 
v^ith the War Department policy of reducing paper 
work of combatant troops, items of ordnance, sig- 
nal and engineer property required for use in the 
field by various organizations has been determined 
and published in Unit Accountability Equipment 
Manuals. 

The method of accounting for this property is 
very simple and is fully set forth in G. O. 52, W. D., 
1915. 

This order is one of great importance and 
should be carefully studied. 

234. Quartermaster property. Allowance of 
quartermaster property for equipments A, B, and 
C is given in G. O. 39, W. D., 1915. 

The table giving fundamental allowances, 



—18— 

pages 544 to 555, contains much valuable data and 
should be studied in connection with the tables fix- 
ing the allowance for the several arms. 

Allowance for garrison equipment is not pre- 
scribed. It depends on the kind of troops, charac- 
ter of service, locality and other conditions. 

Allowance of tableware and kitchen utensils 
is given in G. O. 17, W. D., 1916. Rigid economy 
in their use is enjoined in A. R. 301 (changed by 
C. A. R. No. 41). 

Instructions for replacing articles broken, lost, 
etc., are given in A. R. 1178. 

An allowance of corn brooms, scrubbing brushes 
and mops, is given in A, R. 1181 (changed by C. A. 
R. No. 3). 

Barrack chairs, cuspidors and mats are au- 
thorized in A. R. 1022. 

Bunks, mattresses, pillows, benches, chairs, 
tables and other articles of furniture and bedding 
are authorized by implication in A. R. 1023. 

Trunk lockers, blankets, overcoats, ponchos, 
slickers and sweaters are authorized in G, O. 17, 
W. D., 1916. 

In case of an organization requiring complete 
equipment the procedure would be about as follows : 

With the aid of G. O. 39, W. D., 1915, determine 
the requirements for equipment C. 

Add to the list such garrison equipment as is 
considered necessary. Consultation with other or- 
ganization commanders or the quartermaster will 
aid in making this list. 

Having determined exactly what is required, 
submit list to the quartermaster who will issue all 
of equipment C and such of the garrison equipment 
as is authorized. 

In case of a difference of opinion between the 



—19— 

quartermaster and the organization commander as 
to the garrison equipment the matter may be sub- 
mitted to the commanding officer who will decide 
what shall be issued. 

At or before the time of issue the organization 
commander is required to sign a memorandum re- 
ceipt (Q. M. Form No. 227). This form is pre- 
pared in duplicate, one copy signed by the organiza- 
tion commander for the quartermaster and one copy 
to be retained by the organization commander. 

It will save a duplication of work if original 
list is prepared on the memorandum receipt blank. 

The issue of quartermaster property is covered 
by A. R. 1089, but in practice the properly signed 
memorandum receipt is usually regarded a suffi- 
cient requisition, and general approval of the com- 
manding officer for issue of regularly authorized 
articles is customary. 

The organization having received its full equip- 
ment, the prescribed articles of personal equipment 
are issued to individuals and listed on Form 448, A. 
G. O. Other items are issued to those by whom they 
are to be used, are locked in the storeroom or placed 
in proper places about the barracks. 

All are frequently inspected to see that they 
are being properly cared for and used only for the 
purpose for which intended. 

Non-expendable articles becoming unservice- 
able are returned to the quartermaster with such 
evidence as he may require that unserviceability re- 
sulted from "fair wear and tear." Serviceable ar- 
ticles are then issued to replace those returned. 
Should unserviceability result from causes other 
than "fair wear and tear" the articles are listed on 
"Report of Survey" (Form No. 196, A. G. O.). 
This report, made in triplicate and accompanied 



—20— 

by affidavits and certificates on which the officer 
relies to relieve him of responsibility, is submitted 
to the commanding officer who will appoint a sur- 
veying officer under A. R. 711 (changed by C. A. R. 
No. 30). 

Should it be necessary that these articles be im- 
mediately replaced they may be obtained from the 
quartermaster on temporary memorandum receipt. 

Articles lost, damaged or destroyed through 
carelessness of individual soldiers may be charged 
on the payrolls against those at fault provided the 
justice of the charge is admitted. Otherwise a sur- 
vey is necessary. 

When articles are charged on the payrolls 
against individual soldiers they are also listed on 
"Statement of charges" (Q. M. C. Form No. 208). 
The "Statement of charges" when properly com- 
pleted will be accepted by the quartermaster and 
new articles issued or credit given on the memoran- 
dum receipt. 

When a soldier deserts, the public property 
charged to him is immediately checked and missing 
articles listed on "Report of Survey" blank. If the 
surveying officer finds the articles should be charged 
to the deserter, entry is made on the payroll and 
"Statement of Charges" prepared. 

Quartermaster property lost, damaged or de- 
stroyed from other causes should be submitted for 
the action of a surveying officer. 

List of expendable articles of quartermaster 
property and procedure required is given in Bulle- 
tin 3, W. D., 1914. 

Procedure in case it is necessary for a soldier 
leaving his organization to take quartermaster pro- 
perty with him is fully set forth in G. O. 65, W. D., 
1915. 



—21— 

Procedure in case of temporary or permanent 
change of station of an organization is given in A. 
R. 1090, 1091, 1091^ (added by C. A. R. No. 30) 
and 1092. 

The articles of quartermaster property referred 
to in A. R. 1091 as authorized are usually considered 
to include articles of equipment C, those listed in 
second section of A. R. 1023 and such other articles 
as may be necessary for the particular -duty con- 
templated. 

Special procedure in case of china and glass- 
ware on change of station is prescribed in A. R. 
1023. 

235. Ordnance property of a troop, battery or 
company. All articles of ordnance property author- 
ized for an organization are listed in the several 
Unit Accountability Equipment Manuals. 

Original equipment is obtained on requisition 
(Ordnance Form No. 386) approved by the com- 
manding officer. 

G. O. 52, W. D., 1915, gives full instructions 
for replacement of articles lost, damaged or de- 
stroyed. 

Procedure when charges are to be made on pay- 
rolls against enlisted men is given in par. 162, Ord- 
nance Property Regulations, 1909. 

The following paragraphs of the Ordnance Pro- 
perty Regulations, 1909, are of particular interest 
and will amply repay careful study : 

Par. 45 (classification of ordnance property). 

Pars. 46, 51, to 56, and 60 to 62 (care and pre- 
servation of ordnance property) . 

Pars. 75, to 77, 81, 83, to 85, 91 and 92 (requi- 
sition for ordnance property). 

Pars. 93, 97, 98, 101, 106, 107, 109, 113, to 119, 
and 126 (transfer of ordnance property). 



—22— 

Pars. 152, to 156, 161 to 163, 166 and 167, 
(loss, damage or destruction of ordnance property). 

Pars. 177, 180, and 182 (nomenclature of ord- 
nance property). 

Pars. 186, 187, 191, 193 to 198 and 203 (ac- 
countability for ordnance property) . 

Pages 124, to 129 (blank forms). 

It should be noted that general form No. 18 
and all special forms are required only when an or- 
ganization has accountability other than unit ac- 
countability. The Ordnance Property Regulations, 
1909, were published before the inauguration of the 
Unit Accountability System. G. O. 52, W. D., 1915, 
may therefore be regarded as an amendment to the 
regulations. 

A. R. 1519, 1520 (changed by C. A. R. No. 1), 
1521, to 1525, 1528, 1530, 1532 (changed by C. A. 
R. No. 30), 1534 (changed by C. A. R. No. 30), 
1535 (changed by C. A. R. No. 1), 1536, 1540, 1542, 
1544 to 1548 and 1551 are all of special interest to 
organization commanders. 

236. Engineer property of a troop, battery or 
company. Allowance of engineer property is pub- 
lished in the several Unit Accountability Equipment 
Manuals. 

Instructions for procurement, care and account- 
ing are contained in G. 0. 52, W. D., 1915. 

237. Signal Corps property of a troop, hatte^^y 
or company. Allowance of Signal Corps property 
is published in the several Unit Accountability 
Equipment Manuals. 

Instructions for procurement, care and ac- 
counting are contained in G. 0. 52, W. D., 1915. 

A. R. 1566 (changed in C. A. R. No. 46) gives 
procedure when field glasses become unserviceable 
beyond local repair. 



—23— 

238. Medical Corps property of a troop, bat- 
tery or company. The only item of Medical Corps 
property pertaining to troops of the line is the first 
aid packet. 

It is obtained on request made to the local sur- 
geon. It is not accounted for but organization com- 
manders are responsible that it is properly used. 

239. General property regulations for troop, 
battery and company commanders. A. R. 657, 661, 
662, 663, 665, 666, 667, 668, 669, 670, 675, 678, 
(changed by C. A. R. No. 30), 682, 683, 684, 685, 
686, 687, 689, 690, 691, 693, 694, 695, 698, 699, 700, 
701, and 703 contain general rules for accounting 
for public property and are of interest to organiza- 
tion commanders. They should be carefully stud- 
ied and their provisions clearly understood. 

250. Baggage of a Troop, Battery or Company 

On permanent change of station the property 
of an organization should be securely packed and 
crated and invoiced to the quartermaster for ship- 
ment. 

Each package should be marked v^ith 

(1) The number of the package. 

(2) The name of the organization. 

(3) The destination. 

(4) The contents of the package. 

(5) The gross weight. 

(6) The cubic contents {in case of over sea trans- 
portation, only). 

Material for crating is furnished by the quar- 
termaster. 

Labor is usually furnished by the organization. 

Standard sizes and weights of packages are 
prescribed in G. O. 10, W. D., 1914. 

The packing of explosives and material liable 



—24— 

to spontaneous combustion is prohibited. Cir, 52, 
W. D., 1907. 

For field service the allowance of baggage is 
fixed in G. O. No. 8, W. D., 1915, and page 10, Table 
of Organization, 1914. 

260. Professional Books of a Troop, Battery or 
Company 

The books authorized to be issued to an organ- 
ization are listed in Bulletin No. 12, W. D., 1916. 
Applications should be addressed to The Adjutant 
General of the Army. 

It has been decided that only those books per- 
taining to their particular duties or arm of the ser- 
vice will be issued to any organization. The prac- 
tice, therefore, of calling for complete lists is not 
authorized. Books issued under this bulletin are 
not required to be accounted for on any return. It is 
the duty of all organization commanders to see 
that they are properly cared for and used. 

For field service the following books are re- 
commended to be carried in the field desk of each 
troop, battery or company: 

Army Regulations, 

Drill Regulation of arm of service, 

Manual for Army Cooks, 

Manual for Court Martial, 

Small Arms Firing Manual, 

Field Service Regulations, 

Rules of Land Warfare, 

Description and Rules for the Management of the 

U. S. Magazine Rifle, 
Unit Accountability Equipment Manual of Arm of 

Service, 
Files of General Orders. 

Any others that may be necessary on account 
of the particular duty to be performed. 

In garrison the list may be increased and 



—25— 

should include any books found useful to the com- 
pany. 

270. Records and Reports of a Troop, Battery or 
Company 

The records to be kept in each company are 
prescribed in A. R. 280, 281, and 282 and in G. 0. 
No. 48, W. D., 1911. 

The following reports and returns are regularly 
required. Others are frequently called for: 

Company Return. First of every month on 
Form No. 30, A. G. O., A. R. 811. 

Field Return. When ever leaving or joining 
a command. Form No. 26, A. G. O., A. R. 812 and 
814. 

Ration Return. At beginning of ration period. 
A. R. 1220 (changed by C. A. R. No. 8). 

Requisition for brooms, scrubbing brushes and 
mops. End of each quarter, Form No. 176, Q. M. C, 
A. R. 1181. 

Muster Rolls. December 31st and last day of 
each alternative month. Form No. 61 and No. 61-1, 
A. G. O., A. R. 807. 

Pay Rolls. Last day of each month. Form 
No. 366 and 366a W. D., A. R. 1319. 

Return of Unit Equipment. June 30th and 
Dec. 31st. Form No. 451, A. G. O., G. O. No. 52, 
W. D., 1915. 

The following blank forms are usually re- 
quired. The name of each blank is followed by its 
number and reference to the regulation or order 
required or explaining its use. Most blank forms 
bear printed instructions which should always be 
carefully read before signature. Observance of 
this rule will relieve the signing officer and others 
of much unnecessary correspondence. 



—26— 

Report of Age, Nativity, etc., of Enlisted Men, No. 

222, A. G. O., G. O. 148, W. D., 1905. 
Correspondence Book, G. O. 109, W. D., 1906, A. R. 

280. 
Descriptive Lists, No. 29, A. G. 0., A. R. 280. 
Deserters' Descriptive Card, No. 95, A. G. 0., A. R. 

118. 
Designation of Beneficiary, No. 380, A. G. 0., A. R. 

1385. 
Certificate of Disability for Discharge, No. 17, A. G. 

O., A. R. 159 (changed by C. A. R. No. 13) 

and 161. 
Notification of Discharge, No. 3, A. G. O., A. R. 155. 
Discharge Certificate, Dishonorable, No. 527, A. G. 

0., A. R. 150. 
Discharge Certificate, Honorable, No. 525, A. G. 0., 

A. R. 150. 
Discharge Certificate, No. 526, A. G. O., A. R. 150. 
Duty Roster, No. 342, A. G. 0., A. R. 282. 
Request for Retirement of Enlisted Men, No. 468, 

A. G. O., A. R. 13 
Record of Field Practice, No. 366, A. G. 0., S. A. 

F. M. 254. 
Field Return, No. 26, A. G. 0., A. R. 812 and 814. 
Furlough, No. 66, A. G. O., A. R. 106 and 107. 
Furlough and Transfer to Army Reserve, No. 437, 

A. G. 0. 
Inventory of Effects of Deceased Soldiers, No. 34, 

A. G. O., A. R. 162. 
Morning Report, No. 332, A. G. 0., A. R. 280, Cir. 

33, W. D., 1908, and G. O. 194, W. D., 1909. 
Muster Roll, of a Detachment, No. 21, A. G. O., A. R. 

807. 
Muster Roll, of a Troop, Battery or Company, No. 

61, A. G. O., A. R. 807. 
Extra Sheet for Muster Roll, No. 61-1, A. G. 0. 
Model Remarks for Muster Roll, No. 489, A. G. O. 
Descriptive Card of Public Animals, No. 277, A. G. 

O., A. R. 280 and 456. 
Requisition for Books and Blank Forms, No. 383, 

A. G. O., A. R. 1571 (changed by C. A. R. 

No. 33), Cir. No. 6, W. D., 1902, G. O., No. 

14. W. D., 1908. G. 0. No. 11, W. D., 1912. 
Reservists' Descriptive Card, No. 443, A. G. 0., G. O: 

No. 11, W. D., 1913. 



—27— 

Return of a Troop, Battery or Company, No. 30, 

A. G. O., A. R. 811. 
Revolver Firing, Individual Record, No. 305, A. G. 

O., S. A. F. M. 254. 
Revolver Firing and Classification, No. 308, A. G. 0., 

S. A. F. M. 255. 
Rifle Firing, Individual Record, No. 304, A. G. 0., 

5. A. F. M. 254. 

Rifle Firing and Classification, Report of Known 
Distance, No. 307, A. G. O., S. A. F. M. 255. 

Sick Report, Daily, No. 339, A. G. O., A. R. 280. 

Statement of Service, No. 15, A, G. O., A. R. 954. 

Summary Court Record, No. 99, A. G. 0., A. R. 957. 

Report of Survey, No. 196, A. G. O., A. R. 710. 

Report of Transfer to Army Reserve, No. 559, A. G. 
O. 

Unit Equipment Return, No. 451, A. G. O., G. 0. No. 
52, W. D., 1915. 

Unit Equipment Memorandum Receipt, No. 448, A. 
G. O., G. O. No. 6, W. D., 1916. 

Instruction for Unit Equipment Memorandum Re- 
ceipt Record, No. 448a, A. G. O., G .0. No. 

6, W. D., 1916. 

Abstract of Unit Equipment Memorandum Receipts, 

No. 448b, A. G. 0., G. O. No. 6, W. D., 1916. 
Model Illustrations, System of Correspondence, A. 

R. 776, G. 0. No. 23, W. D., 1912. 
Company Council Book, No. 452, Q. M. C, A. R. 328. 
Individual Clothing Slip, No. 165, Q. M. C, A. R. 

1157 (changed by C. A. R. No. 26). 
Abstract of Clothing, No. 180, Q. M. C, A. R. 1157 

(changed by C. A. R. No. 26). 
Requisition for Clothing in Bulk, No. 213, Q. M. C, 

A. R. 1157 (changed by C. A. R. No. 26). 
Statement of Clothing Charged to Enlisted Men, No. 

165b, Q. M. C, A. R. 1157 (changed by C. 

A. R. No. 26). 
Model Remarks for Army Payrolls, No. 69, Q. M. C. 
Instruction for Army Payrolls, No. 70, Q. M. C. 
Payrolls, No. 366 and 366a, W. D., A. R. 1319 
Final Statement, No. 370, W. D., A. R. 150 and 1375. 
Requisition for Bedding and Fuel, No. 211a, Q. M. 

C, A, R. 1042 (changed by C. A. R. No. 

42) and A. R. 1084. 



—28— 

Soldiers' Allotment, No. 38, Q. M. C, A. R. 1348 and 

1349. 
Discontinuance of Soldiers' Allotment, No. 39, Q. M.* 

C, A. R. 1350 and 1351. 
Soldiers' Deposit Books, No. 41, Q. M. C, A. R. 1361 

to 1367. 
Certificate of Breakage of China and Glassware, No. 

207a, Q. M. C, A. R. 1178. 
Requisition for Brooms, Scrubbing Brushes, etc., 

No. 176, Q. M. C, A, R. 1181. 
Clothing, Directions for Measuring for Special Sizes, 

No. 164, Q. M. C, A. R. 1155 (changed by 

C. A. R. No. 4). 
Delinquency Record, No. 509, Q. M. C, A. R. 280. 
Statement of Charges, No. 208, Q. M, C. 
Ration Return, No. 223, Q. M. C, A. R. 1220 

(changed by C. A. R. No. 8). 
Receipt Rolls, Recruit Kits, No. 206, Q. M. C, A. R. 

1217. 
Requisition for Stationery, No. 204, Q. M. C, A. R. 

1062 (changed by C. A. R. No. 10). 
Requisition for Forage, No. 218, Q. M. C, A. R. 

1077 (changed by C. A. R. No. 21). 
Advice of Soldiers' Deposits, No. 8a, Q. M. C, A. R. 

1361. 
Statement of Charges, No. 86, O. D., O. P. R. 162 

and A. R. 1535 (changed by C. A. R. No. 1). 
Report of Ordnance Charges, No. 94, O. D., O. P. R. 

162 and A. R. 1535 (changed by C. A. R. 

No. 1). 
Transfer of Ordnance Property under A. R. 1535, 

No. 152 O. D., 0. P. R. 162 and A. R. 1535 

(changed by C. A. R. No. 1). 
Requisition for Ordnance Property, No. 386, O. D., 

A. R. 1517 and O. P. R. 83. 
Inventory and Inspection Reports, No. 1, I. G. D., 

A. R. 725. 678 (changed by C. A. R. No. 

30) and 903 to 914. 
Inventory and Inspection Reports, Extra Sheets, No. 

la, I. G. D. 
Inventory and Inspection Report of Public Animals, 

No. 2, I. G. D., A. R. 1073. 
Inventory and Inspection Reports of Public Animals, 

Extra Sheets, No. 2a, I. G. D. 



—29— 

Abbreviations Used Above Are: 

A. G. O Adjutant General's Office. 

W. D War Departtnent. 

S. A. F. M Small Arms Firing Manual. 

Q. M. C Quartermaster's Corps. 

I. G. D Inspector General's Department. 

O. D Ordnance Department. 

O. P. R Ordnance Property Regulations, 1909. 

A. R Army Regulations, 1913. 

Blanks marked A. G. O. or W. D. are furnished 
by the Adjutant General as set forth in G. O. No. 14, 
W. D., 1908, and G. O. No. 11, W. D., 1912. 

Those marked Q. M. C. are furnished by the 
local quartermaster. 

Those marked O. D. are furnished by the Chief 
of Ordnance under A. R. 1551. 

Those marked I. G. D. are furnished by the In- 
spector General of the Army. 

280. Quarters, Fuel and Light of Troop, Bat- 
tery OR Company 

Immediately upon arrival of an organization at 
a station its commander will apply for quarters un- 
der A. R. 1027. 

Allowance of fuel is fixed in A. R. 1044 
(changed by C. A. R. No. 28) and G. 0. No. 63, W. 
D., 1915. 

Allowance of illumination supplies is given in 
A. R. 1051 (changed by C. A. R. No. 41) and G. O. 
No. 33, W. D., 1915. 

Organization commanders are responsible that 
this allowance of fuel and light is not exceeded in 
their organizations. 

In case of failure to keep vv^ithin the allowance 
the organization commander is required to pay for 
the excess. On taking command of an organiza- 



—30— 

tion the status of their fuel and light accounts should 
always be determined, as 'an excess consumption is 
charged to the last commander unless he can show 
that it occured before he took command. 



LIBRftRY OF CONGRESS 



011 572 500 2 # 



